How to create and use email template in Outlook

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How to create and use email template in Outlook
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The Outlook email template is a resource made available to make the user's daily life easier. This is because it allows you to create content that can be added to your messages. An example are warning phrases, such as this: “On the way to a meeting. I will respond soon.”

The content can be used in emails where the information does not change from one message to the next. This type of text is saved for use whenever necessary and you can use it to complete content that needs to be sent to someone. Continue reading and see how to create and use the Outlook email template.

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How to create email template in Outlook

Creating an email template in Outlook is very simple and easy. Next, check out the detailed step-by-step guide that afrilatest Digital prepared for you.

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Time required: 4 minutes

Click on “New email”
Select the applications icon above the email
Tap “My Templates”
Go to “Continue”
This message only appears when you first access the “My models” feature
Tap “Template”
Create the model
In this step, you can create the content in the email field. This is because it is possible to format the text however you prefer. Another option is to create directly in “My models”, as done in the image below. In this second way, just add a title to the created model, enter the text you want and click “save”. However, there is no way to format the information.
If you choose the first option, create all the text and format it however you prefer, using, for example, bulleted lists, line spacing, font size and much more. You can even use Ctrl+K to add a URL link to a section of selected text or place your company brand using the “Images” button on the Insert tab.
After that, just press the “Ctrl+A” keys, cut the text using the “Ctrl+X” keys and paste it by pressing the “Ctrl+V” shortcut in the “My Templates” message body field. This way, the formatting is exactly as you did in the email.
Ready, your email template is created in Outlook

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How to use email template in Outlook

The step-by-step process for using the email template in Outlook is also very simple. Basically, you need to go to step 3 of the creation stage and select the model you want to use. Check out all the steps below!

Go to “New email”
Click on the applications icon
“My models”
Choose the model you want
Ready, the template has been added to your email

Now, just send your emails using personalized Outlook templates!