How to remove or edit a file in use on Windows?

by James Williams
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How to remove or edit a file in use on Windows?
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Anyone who uses a computer with a Windows operating system must have already come across a very unfortunate situation: needing to edit or delete a file, but the action is blocked by the PC's own software. This usually occurs when the same file is running in a different application than the one you were using, however, it is possible to resolve the problem.

Next, learn how to remove or edit a file that is in use in Windows. Solutions range from detecting the problematic application to restarting the machine.

Why does Windows prevent you from editing or removing a file in use?

Imagine that you opened any file on your computer — a PDF, image or even a song — and after finishing using it, you want to delete it or edit its name, but the computer's operating system prevents you from doing so. When this occurs, the message that appears to the user is that “the file is in use in another program”. Despite this, Windows rarely informs you which other program it is.

image shows a windows error message stating that a file cannot be edited, moved or deleted
File cannot be moved, edited or deleted in Windows (Reproduction: How-To Geek)

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But why does this happen? Well, when reading a file, the operating system prevents the user from moving it, renaming it or deleting it because there is a risk of damaging the file, corrupting data, crashing the program, etc. Therefore, the ideal for software is that one thing is done at a time.

Despite this problem, we teach you how to solve it. Check out the topics below.

How to remove or edit a file in use in Windows

The first thing to do is try to locate the program that is reading the file you want to move, delete or edit. To do this, it is always important to check all open application windows on the taskbar, as the answer may be there. If this is the case, simply open the desired application window and click the X to close it.

Windows 11 Start Button on Computer Menu Screen
Taskbar of a computer with Windows operating system (Image: PixieMe / Shutterstock.com)

Another way to find the problematic application is to pay closer attention to the Windows error message. Sometimes, the error message itself tells you which program is preventing you from changing the document; So, just close it.

To force the program to close, click on the Start Menu search bar and search for “Task Manager”. Then, go to Processes > search for the desired program > select the program > right-click on it > and select “End task”. If the program does not appear in the Processes tab, you can look for it in the “Details” tab as well.

But it's worth an addendum: research whether this is a vital program for the proper functioning of your computer, and if it isn't, you can safely close it through the Manager.

If even that doesn't help, the most recommended thing is to close all open applications you can and restart the machine: the restart process closes any and all open software and can also fix some bugs. When the PC comes back, you will be able to make any modifications you want to the desired file.

How to remove or edit a file in use on Windows?

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